Registration with a non-Flemish diploma
If you have obtained your secondary school diploma at an institution outside the Flemish Community, you cannot register immediately. Not even if you are Belgian and/or Dutch-speaking. You first need to apply for admission.
Deadlines for submitting an application for admission
- 1 May 2021:
Non-EEA nationals who do not hold a Belgian residence permit valid until 31 October 2021 or longer.
- 15 August 2021:
EEA nationals and non-EEA nationals who hold a Belgian residence permit valid until 31 October 2021 or longer.
- 31 January 2022:
EEA nationals and non-EEA nationals with long-term residence in Belgium who wish to start in the second semester of the academic year, after consulting the learning path coach.
Submit your online application
Create account/log in
a) Create an account
If this is the first time you are applying to one of the KU Leuven Association institutions, you should first create an account. If you already have a KU Leuven Association account, you can log in immediately.
b) Log into the online application
To start your application you need to login to the online application. Then upload your photo and fill in your personal data (personal details, addresses, curriculum and language skills). Fields marked with an * are mandatory. After saving your data, return to the main page ('<' button at the top of the page) and check the completeness of each section. If you already have a KU Leuven Association account, your personal data will be filled in automatically.
Add an application
- Add an application by clicking on the '+' button in the 'Applications' section on the main page of the web application
- Choose the type of programme
- Select the academic year
- Choose the specific programme by using the search tool
- Complete any additional information that is requested
- Save the data
- You now automatically return to the main page
To proceed, please click on the Edit button (pencil) button on the right hand side of your application.
Upload your documents
You must now upload all the required documents as attachments in the 'Attachments' tab.
Attach each relevant document by selecting the attachment type and upload the file in PDF format by pressing the '+' button on the right.
For an overview of the documents you need to upload please click here.
Once you have uploaded all documents you can submit your application.
Submit your request
The 'Submit' button is only activated after you have accepted the disclaimer.
If one or more of the requested documents are missing, you will receive an error message. Please upload the required documents before submitting your application again.
If you wish to update your personal data after submitting your application, please contact us.
Once you have submitted your online application you have completed Step 1. Please proceed to Step 2.
Step 2: Send the required documents by postal mail
Once you have submitted your online application, please send a certified copy of your secondary school diploma by postal mail or international courier to the below address. If your diploma is not issued in English, Dutch, French or German please also send us a certified copy of the translation.
A certified copy is a copy that has been legalized by the awarding institution (secondary school, (university) college, university), a Belgian municipality, or a copy with an Apostil of the Hague.
Odisee Student Administrative Services Centre
Exception: If you still need to complete your secondary school studies at the time of application there is no need to send us any documents via postal mail. Please upload your intermediate transcripts, as well as a document issued by your school that states that you are expected to graduate before the start of the 2021-2022 academic year, as part of your online application.
Please note that your application will only be assessed once we have received your online application as well as the required documents by postal mail.
Step 3: Follow up of your application file
Once you have successfully submitted your online application you can follow up the status on the main page of the web application. The approval process consists of several steps and takes roughly 3 weeks from the time we have received your complete application file. (online application + hard copy documents).
During this period, the following statuses may appear:
- Submitted: Your application will be checked for completeness.
- Application complete: All necessary documents have been received, the evaluation is in process. If your application is incomplete, the admissions office will contact you by e-mail and will inform you which documents are missing.
As soon as a decision has been taken concerning your application, the status will change into :
- Admission letter sent if you have been admitted to the programme
- Application rejected if not.
You will also receive a confirmation of the decision by email. If you are admitted, carefully read the instructions in this email on how to complete your registration at Odisee.
Please advise us if you require a visa to come to Belgium as you will need an additional embassy letter for your visa application.
Need any help?
No, this is not possible. Your file will only be assessed when you submit your application via the online application module and send us your required documents by postal mail.
Certified copies are copies of the original documents that are certified with a stamp and signature to confirm that they are in line with the originals. You can have your diploma/transcripts certified by the educational institution that issued them or by a Belgian municipality. We also accept copies with an Apostille of the Hague attached.
Photocopies (in colour) are not sufficient, you need to send us the actual certified documents.
Yes, if you are expected to graduate before the start of the 2021-2022 academic year but still need to complete your secondary school studies at the time of application you can already apply.
Please upload your intermediate transcripts, as well as a document issued by your school that states that you are expected to graduate before the start of the 2021-2022 academic year, as part of your online application. There is no need to send us any documents via postal mail at this time. Please note that your final transcripts and a certificate of graduation will need to be submitted upon enrolment.
The application fee is one of the application requirements for non-EEA nationals without a long stay residency in Belgium (long stay = residency card of 5 years). Applicants with an EEA-nationality do not have to pay the application fee.
The application fee can only be paid by bank transfer. You cannot pay by credit or debit card, cheque or in cash.
From the moment we receive your complete application file (online application + required documents by postal mail) to the moment you receive an outcome on your application, we estimate a total of 3 weeks.
Please note that due to public holidays this estimated time may be longer. Also bear in mind that Odisee University college is closed from 10 July till 15 August 2021, no applications will be handled during this time.
Upon registration at our university college, you will receive an invoice from the Student Administrative Services Centre for the fixed part of the tuition fee. Payment must be made within a few weeks. Paying the fee is only possible by bank transfer. The Registrar’s Office does not accept payment by cash, cheques or credit/debit card.
Once you have registered your individual study programme you will receive a second invoice by email for the variable part of the tuition fee.
The transferring of credits is not possible.
Exemptions can be granted when the content of the courses you obtained credits for matches with the content of the BBM courses. Before we can give you an indication of your exemptions we first however need to establish that you meet our admission requirements, and receive and assess your complete application file. (Please note: official exemptions can only be granted upon enrolment.)